Esimweni esiphuthumayo, idokhumenti efanele endaweni efanele ingalondoloza isikhathi, imali nokudideka.
Ikhasimende lingacela ubufakazi bokubhalisa. Ibhange lingadinga ukuqinisekiswa kwebhange. Umhlinzeki womshwalense angacela ama-invoyisi nezithombe ngemva kokulahlekelwa. Umuntu othembekile angadinga ukuthola ulwazi lwentela noma inkontileka ngenkathi ungatholakali.
Amabhizinisi amancane amaningi alahlekelwa amathuba noma ayahluleka ezinkingeni ngoba amadokhumenti abalulekile awatholakali, aphelelwe isikhathi noma agcinwe kuphela kucingo lomuntu oyedwa.
Kungani amadokhumenti ahleliwe kubalulekile
Amadokhumenti ahleliwe asiza ngokuthi:
- ukungena kwamakhasimende nezicelo zabahlinzeki;
- izicelo zezimali nezibhange;
- izindaba zentela nezicelo ze-SARS;
- izicelo zomshwalense;
- izimpikiswano nabahlinzeki noma amakhasimende;
- ukuqhubeka nokusebenza kwebhizinisi ngesikhathi sokungabikho komnikazi;
- ukuvuselelwa kwamalayisense namaphemiti;
- ukudluliselwa esimweni esiphuthumayo kumuntu othembekile;
- ukuqinisekisa ubunikazi, izinkokhelo noma izivumelwano.
Incazelo
Ifolda yamadokhumenti ebhizinisi
Ifolda yamadokhumenti ebhizinisi indawo ehleliwe, ephathwayo, edijithali noma kokubili, lapho ibhizinisi ligcina amarekhodi abalulekile. Ihlelwe ngemikhakha ukuze uthole okudingayo ngokushesha.
Isicelo somshwalense ngemva kokungena ngobugebengu
Isitolo sakho singenwa ngobugebengu phakathi nempelasonto. Isitokwe nezinto ziyonakalisa. Uxhumana nomshwalense wakho, ocela ubufakazi bobunikazi, ama-invoyisi akamuva, izithombe zomonakalo nenombolo yepholisi yakho.
Uma lawo madokhumenti asabalale ezinkulumweni ze-WhatsApp, ema-imeyili nasegalari yocingo elilodwa, isicelo sithatha isikhathi eside. Uma esemafoldeni amakwe kahle anezipelela, ungaphendula ngosuku olufanayo.
Umphumela: Amadokhumenti ahleliwe asheshisa isicelo futhi anciphisa ingcindezi esimweni esivele esinzima.
Amadokhumenti okufanele uwahlele
Awudingi iphepha ngalinye elikhiqizwe ibhizinisi. Gxila kumadokhumenti abonisa ubunikazi, ubunikazi, izivumelwano nemali.
Gcina amakhophi ka:
- amadokhumenti wokubhalisa ibhizinisi;
- amadokhumenti wobunikazi bomnikazi;
- ulwazi lwentela nokuxhumana kwe-SARS;
- ukuqinisekiswa kwebhange nemininingwane ye-akhawunti;
- ubufakazi bekheli;
- amalayisense noma amaphemiti;
- izinkontileka namakhasimende, abahlinzeki nababoleki;
- izivumelwano zokuhweba;
- amapholisi omshwalense namarekhodi ezesicelo;
- izivumelwano zezimali;
- ama-invoyisi akamuva, amarisidi nobufakazi bokukhokha;
- amadokhumenti abasebenzi, uma usebenzisa abantu;
- uhlu lwempahla, izinto, izimoto, izinhlelo zesitokwe;
- oxhumana nabo esimweni esiphuthumayo.
| Amadokhumenti asabalalile | Amadokhumenti ahleliwe |
|---|---|
| Agcinwe kuphela kucingo olulodwa | Enziwe izipelela endaweni ephephile okungenye |
| Axutshwe nezithombe zomuntu siqu nemiyalezo | Ahlelwe kumafolda ebhizinisi acacile |
| Aphelelwe isikhathi noma awatholakali | Ahlolwa futhi avuselelwa njalo |
| Umnikazi uyazi kuphela | Umuntu othembekile wazi ukuthi athole okubalulekile kuphi |
Gcina amadokhumenti ngokuphephile
Sebenzisa uhlelo olulula lokugcina olungakwazi ukulugcina. Ubunzima kuyisitha sokuzinza.
Ukuhlelwa okusebenzayo kungafaka:
- Ukubhalisa ibhizinisi
- Intela
- Izinkonzo zebhange
- Amakhasimende
- Abahlinzeki
- Abasebenzi
- Impahla
- Umshwalense
- Amalayisense
- Izinkontileka
- Izinkokhelo
Gcina izipelela zedijithali uma kungenzeka. Ukugcina kwi-cloud, i-drive yangaphandle noma ingobo yomlando ye-imeyili yebhizinisi ephephile konke kungasebenza, ngoba isipelela livikelwe futhi akuyona ikhophi yodwa kudivayisi eyodwa.
Ungagcini konke kuphela kucingo olulodwa. Vikela ubunikazi, izinkonzo zebhange, ulwazi lwamakhasimende nabasebenzi ukuze abantu abagunyaziwe kuphela bavule.
Gcina amadokhumenti abuyekeziwe
Amadokhumenti athile aphelelwa isikhathi noma ashintsha. Uhlu lomshwalense oludala, incwadi yebhange endala noma ilayisense eliphelelwe isikhathi lingalibazisa isicelo, inkokhelo noma isicelo.
Hlola njalo:
- amalayisense namaphemiti;
- ukubhaliswa kwentela nokuxhumana;
- amapholisi omshwalense namashidi;
- imininingwane yebhange;
- izinkontileka zabahlinzeki namakhasimende;
- amarekhodi abasebenzi;
- izivumelwano zokuhweba.
Setha isikhumbuzi, kanye ngesikota kungenele amabhizinisi amaningi, ukuze uhlole ukuthi kukhona okudinga ukushintshwa noma ukuvuselelwa.
Imibuzo
Amakhophi wedijithali ngokuvamile ayanele ukuze usebenzise nsuku zonke, kodwa gcina amadokhumenti asemvelo wemiqulu yokubhalisa, izinkontileka ezisayiniwe nezinye lapho asemvelo ebalulekile. Hlola okudingwa ngohulumeni noma umhlinzeki ngamunye.
I-WhatsApp ingaba yindawo yokuqala, kodwa akuyona uhlelo lokugcina. Hambisa amadokhumenti abalulekile kumafolda anamagama acacile anezipelela.
Lungiselela ukufinyelela esimweni esiphuthumayo
Umuntu othembekile kufanele azi ukuthi amadokhumenti abalulekile agcinwe kuphi. Akadingi ukufinyelela okuvulekile kukho konke.
Thola:
- yimaphi amadokhumenti angadinga esimweni esiphuthumayo;
- ulwazi oluhlala kulinganisiwe;
- ubani onganikeza ukufinyelela okusemthethweni uma ibhange, umshwalense noma uhulumeni kudinga.
Bhala inothi elifushane elithi amafolda esimweni esiphuthumayo aphi nokuthi aqukethe ini. Gcina lelo nothi ngokuphephile bese utshela umuntu othembekile ukuthi alifinyelele kanjani.
Hlela amafolda amane akuqala
Kusuka ezithombeni zocingo kuya ohlelweni olusebenzayo
Uqhuba ibhizinisi elincane lokuthutha. Amaphepha wokubhalisa aselifoldeni, izincwadi zentela ziku-imeyili, ukuqinisekiswa kwebhange kuyisithombe-skrini nezinkontileka yekhasimende elikhulu kuyi-PDF kucingweni lwakho.
Uchitha isikhashana elilodwa udala amafolda amane futhi uhambisa idokhumenti ngayinye endaweni efanele. Ulayisha amakhophi kufolda ye-cloud evikelwe iphasiwedi.
Umphumela: Lapho ikhasimende elisha licela amadokhumenti asemthethweni, uwathumela ngemizuzu esikhundla sokusesha amahora.
Imphutha evamile
Ukugcina amadokhumenti abalulekile kuphela ekhanda lomuntu oyedwa noma kucingo lwakhe.
"Ngiyazi konke kuphi" kusebenza kuze kube yilapho ugula, uhamba noma ubhekene nesimo esiphuthumayo. Ibhizinisi elingakwazi ukuletha idokhumenti lapho kubalulekile libonakala lingaprofessional, futhi lingalahlekelwa imali, isikhathi noma ukwethembana.
Isinyathelo sakho esilandelayo
Dala amafolda amane, ukubhalisa, intela, izinkonzo zebhange nezinkontileka, bese uhambisa okungenye idokhumenti kukho konke. Setha isipelela ephephile bese utshela omunye othembekile ukuthi amadokhumenti esimweni esiphuthumayo agcinwe kuphi.
Qhubeka ufunda
Isihloko esilandelayo sikusiza ukuthi uthole ukuthi ubani ongaphatha amakhasimende, izinkokhelo nomsebenzi ophuthumayo lapho ungekho khona.
Amadokhumenti ahleliwe kwenza ukudluliselwa kungenzeka. Oxhumana naye othembekile wokuqhubeka nokusebenza wenza ukudluliselwa kube yiqiniso.
Okungalanda
Isihleli samadokhumenti abalulekile