Esimeni esiphuthumayo, ukuba nedokhumenti efanele endaweni efanele kungonga isikhathi, imali futhi kugweme ukudideka.
Ikhasimende lingase licele ubufakazi bokubhaliswa kwebhizinisi. Ibhange lingase lidinge isiqinisekiso semininingwane yasebhange. Inkampani yomshwalense ingase icele ama-invoyisi nezithombe ngemva kokulahlekelwa. Umuntu omethembayo angase adinge ukuthola imininingwane yentela noma inkontileka ngesikhathi ungatholakali.
Amabhizinisi amaningi amancane alahlekelwa amathuba noma abhekane nobunzima lapho kuvela izinkinga ngenxa yokuthi amadokhumenti abalulekile awatholakali, awasabuyekeziwe, noma agcinwe kuphela ocingweni lomuntu oyedwa.
Kungani kubalulekile ukuhlela amadokhumenti
Amadokhumenti ahlelwe kahle ayasiza kulokhu:
- ukubhalisa amakhasimende amasha nokufaka izicelo kubahlinzeki;
- Ifolda yamadokhumenti ebhizinisi
- Ifolda yamadokhumenti ebhizinisi iyindawo ehlelwe ngendlela ecacile, engaba ngeyamaphepha, eyedijithali, noma kokubili, lapho ibhizinisi ligcina khona amarekhodi alo abalulekile. Ihlelwa ngezigaba ukuze ukwazi ukuthola okudingayo ngokushesha.
Isicelo somshwalense ngemva kokungena ngobugebengu
Isitolo sakho siyagqekezwa ngempelasonto. Impahla ethengiswayo nemishini kuyalimala. Uxhumana nenkampani yakho yomshwalense, bese icela ubufakazi bobunikazi, ama-invoyisi akamuva, izithombe zomonakalo kanye nenombolo yepholisi yakho.
Uma la madokhumenti esabalele ezingxoxweni ze-WhatsApp, kuma-imeyili nasezithombeni ezisefonini eyodwa kuphela, isicelo somshwalense singathatha isikhathi eside. Uma egcinwe kumafolda abhalwe amagama ngokucacile futhi enamakhophi ayisipele, ungakwazi ukuphendula ngalolo suku.
Umphumela: Amadokhumenti ahlelwe kahle asheshisa inqubo yesicelo somshwalense futhi anciphise ingcindezi esimweni esivele sinzima.
Amadokhumenti okufanele uwahlele
Awudingi ukugcina lonke iphepha ibhizinisi elake lalikhiqiza. Gxila kumadokhumenti afakazela ubuwena, ubunikazi, izivumelwano kanye nezindaba zezimali.
Gcina amakhophi alokhu:
- amadokhumenti okubhaliswa kwebhizinisi;
| Amadokhumenti angahlelekile | Amadokhumenti ahleliwe |
|---|---|
| Agcinwe ocingweni olulodwa kuphela | Anamakhophi ayisipele agcinwe okungenani kwenye indawo evikelekile |
| Axutshwe nezithombe nemiyalezo yomuntu siqu | Ahlelwe abe ngamafolda ebhizinisi acacile |
| Aphelelwe isikhathi noma awatholakali | Ayahlolwa futhi avuselelwe njalo |
| Umnikazi kuphela owaziyo ukuthi akuphi | Umuntu omethembayo uyazi ukuthi angawathola kuphi amadokhumenti abalulekile |
Gcina amadokhumenti ngokuphepha
Sebenzisa uhlelo olulula lokugcina nokuhlela amadokhumenti ozokwazi ukulusebenzisa njalo. Uhlelo oluyinkimbinkimbi kakhulu lwenza kube nzima ukugcina ukuhleleka ngendlela efanayo.
Uhlelo lwamafolda olusebenzayo lungafaka lokhu:
- Ukubhaliswa kwebhizinisi
Gcina amakhophi ayisipele edijithali lapho kungenzeka khona. Isitoreji samafu (cloud storage), idrayivu yangaphandle noma indawo evikelekile yokugcina ama-imeyili ebhizinisi kungasebenza, inqobo nje uma ikhophi eyisipele ivikelekile futhi amadokhumenti engagcinwanga kudivayisi eyodwa kuphela.
Ungagcini yonke into ocingweni olulodwa kuphela. Vikela imininingwane kamazisi, yasebhange, yamakhasimende neyabasebenzi ukuze ivulwe kuphela abantu abagunyaziwe.
Gcina amadokhumenti evuselelwe
Amanye amadokhumenti aphelelwa isikhathi noma imininingwane yawo iyashintsha. Isheduli yomshwalense ephelelwe isikhathi, incwadi yasebhange endala noma ilayisensi ephelelwe yisikhathi kungabambezela isicelo somshwalense, inkokhelo noma isicelo esithile.
Hlola njalo:
- amalayisensi nezimvume;
Setha isikhumbuzi, ukuhlola kanye njalo ezinyangeni ezintathu kwanele kumabhizinisi amaningi, ukuze ubone ukuthi kukhona yini okudingeka kushintshwe noma kuvuselelwe.
Imibuzo
Amakhophi edijithali ngokuvamile anele ekusetshenzisweni kwansuku zonke, kodwa gcina amadokhumenti okuqala ezitifiketi zokubhaliswa, izinkontileka ezisayiniwe kanye namanye amadokhumenti lapho kudingeka khona amadokhumenti okuqala. Hlola ukuthi isiphathimandla noma umhlinzeki ngamunye udingani.
I-WhatsApp ingaba indawo yokuqala, kodwa ayilona uhlelo lokugcina nokuhlela amadokhumenti. Hambisa amadokhumenti abalulekile uwafake kumafolda anamagama acacile futhi uwenzele amakhophi ayisipele
Lungiselela ukufinyelela esimweni esiphuthumayo
Umuntu omethembayo kufanele azi ukuthi amadokhumenti abalulekile agcinwe kuphi. Akudingeki ukuthi akwazi ukufinyelela kuyo yonke into ngaphandle kwemingcele.
Nquma:
- ukuthi yimaphi amadokhumenti angase awadinge esimweni esiphuthumayo;
Bhala inothi elifushane elisho ukuthi amafolda ezimo eziphuthumayo akuphi nokuthi aqukethe ini. Gcina lelo nothi ngokuphepha bese utshela umuntu omethembayo ukuthi angalithola kanjani.
Hlela amafolda amane akuqala
Kusuka ezithombeni zocingo kuya ohlelweni olusebenzayo
Uqhuba ibhizinisi elincane lezokuthutha. Amaphepha okubhaliswa kwebhizinisi asekhabetheni, izincwadi zentela ziku-imeyili, isiqinisekiso semininingwane yasebhange siyisithombe-skrini (screenshot), kanti inkontileka yekhasimende lakho elikhulu iyi-PDF esefonini yakho.
Uchitha intambama eyodwa wakha amafolda amane bese uhambisa idokhumenti ngayinye uyifaka endaweni efanele. Ulayisha amakhophi kufolda yesitoreji samafu evikelwe ngegama eliyimfihlo.
Umphumela: Lapho ikhasimende elisha licela amadokhumenti asemthethweni, uwathumela ngemizuzu esikhundleni sokuchitha amahora uwafuna.
Iphutha evamile
Ukugcina amadokhumenti abalulekile engqondweni yomuntu oyedwa noma ocingweni lwakhe kuphela.
"Ngiyazi konke kuphi" kusebenza kuze kube yilapho ugula, uhamba noma ubhekene nesimo esiphuthumayo. Ibhizinisi elingakwazi ukuveza idokhumenti ngesikhathi idingeka libonakala lingasebenzi ngendlela efanele, futhi lingalahlekelwa yimali, isikhathi noma ukwethenjwa.
Isinyathelo sakho esilandelayo
Yakha amafolda amane, elokubhaliswa kwebhizinisi, elentela, elezasebhange kanye nelezinkontileka, bese ufaka okungenani idokhumenti eyodwa kufolda ngayinye. Yenza ikhophi eyisipele evikelekile bese utshela umuntu oyedwa omethembayo ukuthi amadokhumenti ezimo eziphuthumayo agcinwe kuphi.
Qhubeka nokufunda
Qhubeka ufunda
Isihloko esilandelayo sikusiza ukuthi unqume ukuthi ubani ongaphatha amakhasimende, izinkokhelo kanye nomsebenzi ophuthumayo ngesikhathi ungekho.
Amadokhumenti ahlelwe kahle enza kube lula ukudluliselwa komsebenzi. Umuntu omethembayo oqinisekisa ukuqhubeka kwebhizinisi wenza lokho kudluliselwa komsebenzi kwenzeke ngempela.
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